Formal Letter Writing 11

 Formal Letter Writing

 (i)You have not received your Roll Number card for the Class XII examination. Write a letter to the Secretary, M.P. Board, Bhopal requesting him to issue it. 

Rahul Mehta
12, Shastri Nagar
Bhopal

Date: 17 August 2025

The Secretary
M.P. Board, Bhopal

Subject: Request for issuing Roll Number card

Sir,
With due respect, I wish to inform you that I am a student of Class XII from Govt. Excellence H.S.S., Bhopal. I have filled my examination form correctly and submitted all the required documents and fees. But till now I have not received my Roll Number card.

The exams are about to start very soon and without the Roll Number card I will not be allowed to sit in the examination. I am very worried and request you kindly to issue my Roll Number card at the earliest so that I may prepare without tension.

I shall be highly obliged to you for this kind act.

Yours faithfully,
Rahul Mehta

(ii)Write a letter to the President, Residents’ Welfare Association of your locality suggesting some measures that could be taken for solving the problem of water scarcity and conserving water.

Priya Sharma
25, Shivaji Colony
Gwalior

Date: 17 August 2025

The President
Residents’ Welfare Association
Shivaji Colony, Gwalior

Subject: Suggestion to solve water scarcity problem

Sir,
Through this letter, I wish to draw your attention to the serious problem of water scarcity in our locality. For the last many months, the supply of water has been irregular and insufficient. People are facing great difficulties in their daily life.

I suggest that we should install rainwater harvesting systems in our houses to save rainwater. Awareness campaigns should be organised to educate people about the need to conserve water. The Association may also request the Municipal Corporation to repair old pipelines and ensure fair water supply.

I hope you will take necessary steps to solve this issue and bring relief to the residents.

Yours sincerely,
Priya Sharma

 (iii)You are Anita Patel, residing at 254, Saket Nagar, Balaghat. Write a letter to the editor of a local newspaper expressing your concern about deteriorating law and order situation in the city

Anita Patel
254, Saket Nagar
Balaghat

Date: 17 August 2025

The Editor
The Balaghat Times
Balaghat

Subject: Concern about poor law and order in city

Sir,
Through your newspaper, I want to express my deep concern about the deteriorating law and order situation in our city. Incidents of theft, chain-snatching, and eve-teasing are increasing every day. People feel unsafe even in broad daylight.

The police force appears to be careless and there is lack of proper patrolling. Such a situation creates fear among the citizens and spoils the peaceful environment of the city. Immediate steps should be taken to improve safety. More police personnel must be deployed in sensitive areas and strict action must be taken against miscreants.

I hope my concern will be published in your newspaper so that the authorities may take urgent steps.

Yours truly,
Anita Patel

 (iv)You are Abhishek Saxena, residing at 54, DIG Colony Indore. Write a letter to the editor of a newspaper complaining against the nuisance caused by loudspeakers in your locality. 

Abhishek Saxena

54, DIG Colony
Indore

Date: 17 August 2025

The Editor
The Indore Express
Indore

Subject: Complaint about loudspeaker nuisance

Sir,
I wish to bring to your kind notice the great disturbance caused by loudspeakers in my locality. Almost every night, loud music is played till late hours during weddings and religious functions. The sound is so loud that students cannot study and old people cannot sleep peacefully.

This continuous noise is affecting the health of residents. Doctors say it can even cause stress and hearing problems. According to law, loudspeakers should not be used after 10 p.m., but this rule is openly violated.

I request you to publish this matter in your newspaper so that the concerned authorities take strict action. Citizens should also be made aware that peace and health are more important than noise.

Yours sincerely,
Abhishek Saxena

(v)Write a letter to the Collector of your district about the lack of facilities and malfunctioning of the government hospital of your area.

Ritu Verma
42, Nehru Colony
Sagar

Date: 17 August 2025

The District Collector
Sagar

Subject: Complaint about poor facilities in government hospital

Sir,
I am a resident of Nehru Colony, Sagar, and I wish to highlight the poor condition of our government hospital. Patients have to suffer a lot due to lack of proper facilities.

There is shortage of beds, medicines are not available on time, and many machines are not working. The staff is also not very cooperative. Because of these reasons, poor people are unable to get proper treatment. It is very sad that a hospital meant for the service of people is in such a condition.

I request you to look into the matter and take strict steps to improve the facilities. The hospital must be cleaned regularly, doctors should be punctual, and medicines should be supplied properly.

Yours obediently,
Ritu Verma

 (vi)Write an application to your principal requesting him to change your subjects. You want to opt Arts Group instead of Science Group.

Sunil Joshi

74, Gandhi Nagar
Jabalpur

Date: 17 August 2025

The Editor
The Jabalpur Chronicle
Jabalpur

Subject: Complaint about irregular electricity supply

Sir,
Through your newspaper, I want to draw the attention of the authorities towards the irregular supply of electricity in Gandhi Nagar. Power cuts have become very common in our area. Sometimes, electricity goes off for hours without any prior notice.

Because of this, students are unable to study properly. Shopkeepers and small industries are also suffering heavy losses. In summer, life becomes very difficult without fans and coolers. The public pays bills regularly, but in return, they get only trouble.

The Electricity Board must take immediate steps to improve the condition. A fixed schedule should be maintained and transformers should be repaired or replaced on time.

Kindly publish this matter in your newspaper so that the concerned officials may wake up to the problem.

Yours sincerely,
Sunil Joshi

 (vii)You are Devendra Sharma, a student of Excellence H.S.S. Guna. Write an application to your principal requesting him to issue a character certificate. 

Manoj Kumar

115, Civil Lines
Rewa

Date: 17 August 2025

The Editor
The Rewa Times
Rewa

Subject: Complaint about frequent road accidents

Sir,
Through your respected newspaper, I wish to bring to notice the problem of frequent accidents taking place on Rewa-Satna road. The condition of the road is very poor. It is full of potholes and does not have proper street lights.

Heavy vehicles move at high speed and there is no traffic police to control them. Pedestrians and cyclists are at great risk. Many accidents have already taken place, resulting in injuries and loss of lives.

It is the duty of the concerned department to repair the road and install speed breakers at important points. Police patrolling should also be increased to control rash driving.

I hope that you will publish this issue so that the authorities may take strict action immediately.

Yours faithfully,
Manoj Kumar

(viii)Write a letter to the Municipal Chairman regarding poor sanitary condition of your locality.

254, Saket Nagar

Balaghat (M.P.)

17 August 2025

The Municipal Chairman
Municipal Corporation
Balaghat (M.P.)

Subject: Complaint regarding poor sanitary condition in our locality

Respected Sir,

I am a resident of Saket Nagar, Balaghat, and I would like to draw your kind attention towards the very poor sanitary condition of our locality. The drains are open and always overflowing with dirty water. Garbage heaps are lying on the roadside, and nobody comes regularly to clean them. Due to this, foul smell spreads everywhere and mosquitoes are also increasing. Children and elderly people are falling sick frequently.

We, the residents of this area, have complained several times to the sweepers, but no proper action has been taken so far. The situation is getting worse day by day, especially in the rainy season. If immediate steps are not taken, there may be a risk of spreading dangerous diseases like malaria, dengue, and cholera.

Therefore, I request you to kindly take quick and necessary steps. Please arrange for regular cleaning of drains, removal of garbage, and spraying of disinfectants in our area. This will bring relief to all the people living here.

I hope you will take action at the earliest for the health and safety of the residents.

Thanking you.

Yours faithfully,
Anita Patel
(A concerned resident)

 (ix)Write a letter of Complaint to the Supervisor, M.P. Electricity Board Bhopal regarding the frequent break down in electricity supply in your area.

54, Nehru Colony
Bhopal (M.P.)

17 August 2025

The Supervisor
M.P. Electricity Board
Bhopal (M.P.)

Subject: Frequent breakdown of electricity supply in our area

Respected Sir,

I am writing to bring to your notice the serious problem of frequent breakdown of electricity in our area, Nehru Colony, Bhopal. For the last two months, the electricity supply has been very irregular. Sometimes the power goes off for hours during the day and also at night without any prior notice.

Due to this, students are unable to study properly, and office-going people face great inconvenience. The situation becomes worse at night because fans and coolers stop working, and the residents have to suffer in the heat. Small shopkeepers and businessmen also face losses because their work depends on electricity.

We have complained many times to the local office, but the problem still continues. This irregular supply is causing frustration among the people. It is our humble request that the electricity lines should be checked and repaired at the earliest so that proper supply can be maintained.

I hope you will take immediate steps to solve this problem and provide relief to the residents.

Thanking you.

Yours faithfully,
Rishi Raj Varma
(A resident of Nehru Colony)

 (x)Write an application to the Secretary Board of Secondary Education M.P. Bhopal requesting him to issue a duplicate marksheet of your high school exam as you have lost original one. 

Application for Issue of Duplicate Marksheet

Amit Verma
Class 11, Roll No. 1125
Excellence H.S.S.
Guna (M.P.)

Date: 17 August 2025

The Secretary
Board of Secondary Education
Bhopal (M.P.)

Subject: Request for issue of duplicate marksheet of High School Examination

Respected Sir,

With due respect, I wish to inform you that I passed my High School Examination conducted by your board in March 2024. Unfortunately, I have lost my original marksheet while travelling last month. I searched everywhere but could not find it. Without this important document, I am facing difficulty in taking admission to higher classes.

Therefore, I kindly request you to issue me a duplicate marksheet at the earliest. I am enclosing herewith the required documents such as a photocopy of my admit card, FIR copy from the police station, and an affidavit as proof of loss.

I shall be highly obliged if you take quick action and provide me with the duplicate marksheet so that my studies do not suffer.

Thanking you in anticipation.

Yours faithfully,
Amit Verma
(Signature)

(xi)You are Rishi raj Varma, write an application to the principal of Govt. Excellence H.S.S. Guna applying for the post of a Typist.

Rishiraj Varma
Vill. & P.O. Guna
Dist. Guna (M.P.)

Date: 17 August 2025

The Principal
Govt. Excellence H.S.S.
Guna (M.P.)

Subject: Application for the post of Typist

Respected Sir,

With due respect, I wish to apply for the post of Typist in your esteemed institution. I came to know about this vacancy from the notice board of the school. I believe I am suitable for this post as I have the required qualifications and skills.

I passed my Higher Secondary Examination with good marks and I also hold a diploma in typing and computer applications. My typing speed is 60 words per minute in English and 45 words per minute in Hindi with accuracy. I am sincere, hardworking, and ready to take up responsibilities given by the school.

I request you to kindly consider my application and give me a chance to serve in your institution. I assure you that I will work honestly and to the best of my ability.

Thanking you.

Yours faithfully,
Rishiraj Varma
(Signature)

 (xii)Write an application to your principal to give you permission to go on a tour with your class teacher and the students of class 11. You are Abhishek Sharma.

Abhishek Sharma
Class XI
Govt. Excellence H.S.S.
Guna (M.P.)

Date: 17 August 2025

The Principal
Govt. Excellence H.S.S.
Guna (M.P.)

Subject: Request for permission to go on a tour

Respected Sir,

With due respect, I beg to state that our class teacher has planned an educational tour for the students of class XI. All the students are very eager to go on this tour as it will provide us with valuable knowledge and new experiences. Such tours not only refresh our minds but also increase our awareness about different places, history, culture, and environment.

We assure you that we will maintain discipline during the tour and follow all the instructions of our teacher. The tour will also help us in our studies and build team spirit among classmates. Therefore, I humbly request you to kindly grant us permission to go on this tour under the guidance of our class teacher.

Thanking you in anticipation.

Yours obediently,
Abhishek Sharma
Class XI