Formal Letters 12

Formal Letters 

(A) Write a letter to M/s Deepali stationery mart,New market, Ratlam asking them to send their rates and terms of supply of stationery items

 (B) Write a letter to the collector of your district about the lack of facilities and malfunctioning of the government hospital of your area.

 (C) Write a letter to the collector of your district about the nuisance of loudspeakers in your area requesting him to impose a ban on the use of loudspeakers.

 (D) Write an application to the principal of your school requesting him to issue a School Leaving Certificate/Transfer Certificate.You are Mohan student of class XII Govt.Higher Secondary School, Dindori.

 (E) Write an application to the Principal requesting him to issue you a character certificate as you have to submit it in the office of Collector for your selection in the revenue department.

 (F) You are Aditya Pandey, residing at 53, Vikas Nagar, Ujjain. Write a letter to the Postmaster complaining against the Postman of your area. 

(G) Write a letter to the editor of your local newspaper, expressing your concern over the increase in the rate of road accidents, rash driving and suggesting ways to control over the accidents. Give possible solutions.

(A) Letter to Stationery Mart for Rates

53, Vikas Nagar,
Ratlam (M.P.)

15 August 2025

M/s Deepali Stationery Mart
New Market, Ratlam

Subject: Request for rates and terms of supply of stationery items

Sir,
We need a regular supply of stationery items like registers, pens, pencils, files, and papers for our office. Kindly send us your catalogue or list of items available with you, along with the latest price list. Please also mention the terms and conditions of supply, such as mode of payment, time of delivery, and discount on bulk purchase.

We hope to get an early reply from you so that we may place the order without delay.

Yours faithfully,
[Name]

(B) Letter to Collector – Lack of Facilities in Hospital

53, Vikas Nagar,
Ratlam (M.P.)

15 August 2025

The Collector
Ratlam (M.P.)

Subject: Complaint about poor facilities in government hospital

Sir,
I want to draw your kind attention to the poor condition of the government hospital in our area. The patients have to face many problems. Medicines are often not available, and the staff does not behave properly with patients. The wards are not clean and there is shortage of drinking water and beds. Sometimes even serious patients do not get proper treatment.

Such negligence is dangerous for the health of poor people who depend completely on this hospital. I request you to look into the matter and take immediate steps to improve the condition.

Yours faithfully,
[Name]

(C) Letter to Collector – Nuisance of Loudspeakers

53, Vikas Nagar,
Ratlam (M.P.)
15 August 2025

The Collector
Ratlam (M.P.)

Subject: Request to control loudspeaker nuisance in our area

Sir,
I want to bring to your notice the problem of loudspeakers in our locality. During marriages, religious functions, and other occasions, loudspeakers are played at very high volume till late night. This creates great disturbance for students who are preparing for exams and for patients who need rest. Small children and elderly people also suffer from this noise pollution.

Therefore, I request you to kindly impose strict restrictions on the use of loudspeakers, especially during late night hours, so that people may live peacefully.

Yours faithfully,
[Name]

(D) Application for Transfer Certificate

The Principal
Govt. Higher Secondary School
Dindori (M.P.)

Subject: Request for Transfer Certificate

Respected Sir,
With due respect I beg to state that I am Mohan, a student of Class XII of your school. My father, who works in the Government Service, has been transferred to Bhopal. Therefore, our family is shifting there.

I request you to kindly issue me a Transfer Certificate so that I may take admission in a school at Bhopal without any delay. I shall be highly obliged for your kind help.

Thanking you,

Yours obediently,
Mohan
Class XII
Govt. H.S. School, Dindori

(E) Application for Character Certificate

The Principal
[Your School Name]
[City]

Subject: Request for Character Certificate

Respected Sir,
I am [Your Name], a student of Class XII of your school. I have always tried to maintain good conduct and discipline during my stay here. Now, I have been selected for a post in the Revenue Department and for this purpose, I need to submit a Character Certificate in the office of the Collector.

Therefore, I request you kindly issue me a Character Certificate at the earliest. I shall remain grateful for your kind help.

Thanking you,

Yours obediently,
XYZ
Class XII

(F) Letter to Postmaster – Complaint Against Postman

17, Ekta Colony
Guna (M.P.)

13 July 2026

The Post Master,
Head Post Office,
Guna (M.P.)

Subject: Complaint against the postman of my area

Sir,

With due respect, I wish to bring to your kind notice the irresponsible behaviour of the postman serving our area. For the last two months, he has not been delivering letters and parcels regularly. Important letters often reach us several days late, while some are delivered to the wrong addresses. 

At times, he does not ring the doorbell and simply leaves letters with neighbours, which causes inconvenience and the risk of losing important documents.

I, therefore, request you to kindly look into this matter and take necessary action against the concerned postman. I hope you will ensure timely and proper delivery of letters in our locality.

Thanking you.

Yours faithfully,

Priyanshi Batra

G 26, Gandhi Colony
Ujjain (M.P.)

13 July 2026

The Editor,
The Times of India,
Ujjain (M.P.)

Subject: Concern over the increasing number of road accidents

Sir,

Through your newspaper, I want to draw the attention of the public and the authorities towards the increasing number of road accidents in our city. Every day many people are injured or lose their lives because of rash driving. Many drivers drive at high speed, break traffic rules, use mobile phones while driving, and do not wear helmets or seat belts.

The government should take strict action against such drivers. Traffic police should check vehicles regularly and impose heavy fines on those who break traffic rules. Road safety rules should be taught in schools and awareness programmes should be organised. Good roads, proper traffic signals, and zebra crossings should also be provided.

I hope my views will be published in your newspaper so that people become more careful and road accidents can be reduced.

Thanking you.

Yours faithfully,

Sunil